QuickBooks Enterprise for Contractors is designed to simplify the complex financial and operational needs of the construction industry. With features such as job costing, project tracking, and change order management, it helps contractors stay on top of their budgets, schedules, and profitability. Real-time insights ensure you can monitor expenses, track progress, and make informed decisions to keep projects on track.
Complete Solutions for Construction Projects from Estimates to Tracking
Whether you’re managing a small contracting business or large-scale projects, QuickBooks Enterprise scales to meet your needs. It integrates seamlessly with tools such as payroll, time tracking, and inventory management, thereby reducing administrative tasks and enhancing efficiency. This powerful solution enables contractors to focus on delivering high-quality work and expanding their business.
Key Features of QuickBooks Enterprise for Contractors and Construction
Discover how QuickBooks Enterprise supports contractors with tools for job costing, billing, reporting, and cloud access to help streamline your construction business.
Advanced Job Costing Tools
With up-to-the-minute project information, you can react quickly when costs cut into your margins. Track estimated costs and actual costs, and strategically plan for future projects. Easily attach digital timesheet entries to projects, and assign different hourly rates as appropriate.
Customized Contractor Chart of Accounts
Get more insight into your business and easier preparation for tax season with the Contractor Chart of Accounts. Make informed decisions now and plan for the future with immediate access to important information like your work in progress, overages and shortages, labor, materials, and more.
TSheets Elite Time Tracking for Contractors
TSheets Elite integrates seamlessly with QuickBooks Enterprise to provide advanced time tracking for contractors. Key features include GPS tracking for on-site employee monitoring, real-time job costing with accurate labor hours, and automated payroll integration. It streamlines scheduling, ensures compliance, and helps you manage project timelines effectively.
Track Customer PrePayments with QuickBooks
Save time by easily recording and tracking customer prepayments on estimates and sales orders. Then automatically apply the payments when sales orders are converted to an invoice and reconcile them as a current liability instead of as negative accounts receivable. Keep track of all your ongoing projects with a report. And give customers peace of mind with proof of payment via print or email.
Change Order Functionality
Keep your clients in the loop and easily manage change orders. Track and highlight changes to existing estimates. View all change orders for each job and their resulting cost impacts.
Flexible Employee and Project Billing Rates
Assign different billing rates to your employees based on the job, difficulty of the task, an employee’s experience level, and other criteria. Easily bill one rate for your foreman and another for your workers.
Job Estimates and Invoicing in QuickBooks
Track and record customer deposits on estimates. Turn estimates into invoices, billing by service items, percent complete, or dollar amount. View estimates versus actuals by job so you know what you can invoice for right now.
Schedule and Pay Bills Faster
Save time by scheduling and paying bills in QuickBooks. Use the funding source you choose and a digital or physical form that your vendors prefer. QuickBooks automatically marks the bill paid and notifies you once the money is sent. Gain financial flexibility by paying vendors from a card or bank transfer, then having the money sent via physical check or bank transfer.
Create and Manage Work Orders in QuickBooks
Create work orders from estimates and turn them directly into invoices so you get paid accurately and quickly. Plus, you can easily record and automatically track customer prepayments on estimates.
Linked Sales Order and Purchase Orders
Speed up order fulfillment by linking sales orders with associated purchase orders. A consolidated report gives you product delivery timeframes to increase customer satisfaction. Manage your inventory more efficiently by quickly identifying inbound delivery dates for sales order items.
Top Benefits of QuickBooks Enterprise for Contractors
Explore the robust features of QuickBooks Enterprise designed to simplify complex business operations with advanced inventory tracking, custom reporting, and industry-specific solutions.
Advanced Inventory Management
An advanced tool that helps manage inventory, including tracking, maintaining, and moving inventory.
- Real-Time Inventory Tracking: Monitor inventory levels and reorder points in real-time across multiple locations to prevent stockouts and overstocking.
- Barcode Scanning and Serial/Lot Tracking: Speed up inventory updates with barcode scanning and ensure product traceability with serial and lot tracking.
- Multi-Location Support and Transfer Management: Manage inventory transfers between warehouses and maintain accurate stock visibility across all locations.
Enhanced Reporting and Analytics
Access over 200 customizable reports, including job costing and inventory tracking. QuickBooks Advanced Reporting allows you to analyze data trends, compare job estimates to actuals, and customize metrics that are essential for strategic decisions.
- Customizable Reports: QuickBooks Enterprise Advanced Reporting offers fully customizable reports tailored to your business needs.
- Real-Time Insights: Access real-time data insights across multiple departments for informed decision-making.
- Data-Driven Automation: Automate complex data analysis and reporting, saving time and increasing accuracy.
Customizable Industry Editions
Tailored for specific industries—such as manufacturing, retail, construction, and nonprofits—these editions include specialized tools like job costing, sales order fulfillment, and advanced pricing tailored to each sector’s needs.
- Tailored Features: Each edition is customized with tools specific to your industry needs.
- Streamlined Processes: Simplify workflows with features designed for industry standards.
- Enhanced Reporting: Get industry-specific reports for deeper insights and compliance.
Payroll and Employee Management
The Diamond plan offers integrated advanced payroll with automated tax filing, direct deposit, and time tracking, making it easier to handle complex payroll operations.
- Automated Payroll Processing: Simplify payroll with automated calculations and tax filing.
- Time Tracking Integration: Track employee hours seamlessly for accurate payroll.
- Comprehensive Employee Records: Manage employee data and benefits in one secure system.
Multi-User Support and User Permissions
Designed for larger teams, Enterprise supports up to 40 users with customizable permissions, ensuring secure data access and collaboration across departments.
- Secure Access Control: Assign permissions to users based on roles for enhanced security.
- Efficient Collaboration: Multiple users can work simultaneously without data conflicts.
- Customizable User Roles: Tailor access levels to ensure team members see only what they need.
Field Service Management
A tool for dispatching technicians, managing work orders, and tracking time in real-time, especially beneficial for service-oriented businesses needing efficient on-field operations.
- Real-Time Scheduling: Assign and track jobs in real-time for efficient service delivery.
- Mobile Access: Enable field teams to update job status and capture data on the go.
- Improved Customer Communication: Keep customers informed with automatic updates and appointment reminders.
Accounts Receivable and Payable Management
Streamlines invoicing, bill payment, and expense tracking, reducing manual tasks and integrating seamlessly with QuickBooks Payments for fast, accurate transactions.
- Streamlined Invoicing: Easily create, send, and track invoices to ensure timely payments.
- Automated Bill Tracking: Monitor due dates and automate payments to avoid late fees.
- Comprehensive Cash Flow View: Get a clear snapshot of receivables and payables for better financial planning.
Improved Security and Control
With advanced security features, including role-based access and data encryption, sensitive information stays protected, meeting compliance requirements for larger businesses.
- Advanced Data Encryption: Protect sensitive data with robust encryption protocols.
- Custom User Permissions: Control access levels to maintain data integrity.
- Automated Backups: Ensure business continuity with regular, automated data backups.
Mobile and Cloud Access
While primarily desktop-based, cloud access allows businesses to access data remotely for enhanced flexibility.
- Access Anywhere: View and manage your business data from any device, anytime.
- Real-Time Updates: Keep data synced across mobile and desktop for seamless collaboration.
- Secure Cloud Storage: Store data securely in the cloud, minimizing risk and boosting accessibility.
24/7 Priority Circle Support
Access exclusive support channels with 24/7 assistance from QuickBooks specialists, designed to provide expert help at any time.
These features collectively enhance productivity, accuracy, and scalability, making QuickBooks Enterprise an ideal solution for growing businesses with complex needs.
- Dedicated Support: Access expert guidance anytime with 24/7 availability.
- Faster Resolutions: Get priority assistance to quickly resolve critical issues.
- Tailored Advice: Receive personalized support designed to fit your business needs.
Why QuickBooks Enterprise Fits the Construction Industry
QuickBooks Enterprise is more than just accounting software—it is tailored to meet the unique demands of the construction industry. From handling complex job costing and subcontractor management to delivering real-time financial insights, it equips contractors with the tools needed to stay profitable, organized, and competitive in a fast-paced market.
Built for Construction Needs
It helps manage budgets, subcontractors, and multi-phase projects, providing tailored solutions for contractors.
Accurate Job Costing
Track costs and expenses to identify profitable projects and prevent overspending.
Reduce Administrative Work
Automate payroll, billing, and reporting to save time and focus on core operations.
Real-Time Financial Insights
Stay updated with live data to make quick adjustments and avoid project delays.
Team Collaboration
Enable seamless communication between field teams and office staff with multi-user access.
Scalable for Growth
Handles growing data, users, and project complexity as your construction business expands.
Customizable Workflows
Adjust workflows to match your unique business model and industry challenges.
Reduce Costly Errors
Automated tools minimize mistakes in payroll, costing, and reporting for better compliance.
Boost ROI
Streamline processes, reduce risks, and improve profitability for a stronger return.
Frequently Asked Questions (FAQs)
Is QuickBooks suitable for construction businesses?
QuickBooks is an excellent tool for construction firms to monitor their revenue and handle accounting tasks. It allows you to assign direct costs to specific jobs and compare estimates with actual expenses.
Which version of QuickBooks is best for contractors?
QuickBooks Contractor Edition is well-suited for construction companies because it integrates smoothly with daily operations. It enables you to prepare estimates, manage purchase orders, and track expenses on-site. Its user-friendly interface allows easy modification and adjustment of financial data as needed.
What are the top QuickBooks options for contractors?
QuickBooks Desktop Premier Contractor Edition is suitable for small to medium-sized construction firms, with scalability for growth. For larger companies or those needing advanced features, QuickBooks Desktop Enterprise might be a better choice.
Does QuickBooks have a dedicated contractor version?
Yes, the QuickBooks Contractor Edition offers industry-specific reports, such as job profitability and cost-to-complete reports, specifically tailored to the needs of the construction industry.
Can contractors use QuickBooks Online?
If you're a general contractor, QuickBooks Online is an excellent option. It makes expense tracking and income management easy, with support for payroll, job costing, invoicing, payments, and more.
What distinguishes QuickBooks Desktop from Online for contractors?
The choice depends on your specific needs. QuickBooks Online is ideal if you want accessible, remote accounting software. However, QuickBooks Desktop currently offers more features and customization options for those who need them.
How do you set up a contractor account in QuickBooks?
In QuickBooks, contractors are configured as Vendors, not Employees. Navigate to Vendors (or Expenses > Vendors in QBO), click 'New Vendor,' and enter their details. Be sure to mark them as eligible for 1099/T4A if necessary. Once set up, you can record and track their payments.
How can I use QuickBooks for independent contractors?
Choose 'Add a contractor,' then input your contractor's name and email. If you want the contractor to provide their information, check the 'Email this contractor' box. Leave it unchecked if you prefer to enter their details yourself.
Get QuickBooks Desktop Enterprise, an efficient platform for your Contracting Business
Simplify job costing, subcontractor management, and project workflows with QuickBooks Enterprise for Contractors, supporting 1–40 users. Gain real-time financial insights, improve efficiency, and enjoy up to 20% off to deliver projects on time and boost profitability.
Still have questions about QuickBooks Enterprise Construction Edition?
We understand that every construction business has unique project and job costing needs. Our team of certified QuickBooks experts is ready to answer your questions, provide personalized guidance, and help you leverage the full power of QuickBooks Enterprise for Contractors to manage budgets, expenses, subcontractors, and boost profitability.
Why Choose Minding My Books?
- Certified QuickBooks Experts
- Tailored Solutions for Any Business Size
- Comprehensive QuickBooks Support and Training
- Seamless Integration and Migration Services
- Trusted Business Insights to Drive Growth
Speak with an expert at 646-825-4819 or Contact Sales
