BuildTools Integration with QuickBooks for Construction
Complete Project Management Software for Builders
BuildTools is a powerful and intuitive construction project management software designed for custom home builders, remodelers, and specialty contractors. Streamline operations and seamlessly integrate with QuickBooks for smarter financial tracking.
Why Choose BuildTools?
BuildTools is a cloud-based project management software tailored for residential construction teams. It enhances communication, documentation, scheduling, budgeting, and other processes. BuildTools seamlessly integrates with QuickBooks to power real-time job costing, eliminate double entry, and give builders full control over their project financials.
Powerful project management software tools for the construction industry
Deal for small construction businesses and custom home builders for Budget tracking and job costing
Integrates easily with QuickBooks construction project management systems
Trusted alternative to e-Builder construction management software for Project scheduling with real-time updates
Includes everything from utility construction estimating to document sharing and version control
Centralized communication across teams and clients to stay connected and informed, onsite or off.
BuildTools Features at a Glance
Full-Scale Project Management
Simplify your daily operations with task assignments, progress tracking, and deadline management. BuildTools provides an intuitive dashboard to monitor every moving piece of your construction project.
Construction Scheduling Tools
Create and share Gantt-style schedules. Adjust timelines as needed with full visibility for clients, subcontractors, and vendors.
Budgeting and Cost Control
Track actual costs against budgets in real time. Thanks to QuickBooks integration, your financial data is always up-to-date and accurate.
RFIs, Submittals & Change Orders
Reduce back-and-forth with customizable request forms. Track status and keep a record of approvals to avoid miscommunication and disputes.
Centralized Document Management
Access blueprints, permits, purchase orders, and photos from any device. No more searching email chains or digging through files.
Team Collaboration & Communication
Post updates, tag team members, and keep all stakeholders aligned. Communication stays within the app, streamlined and archived.
BuildTools + QuickBooks: A Smart Integration
When managing construction projects, success hinges on staying on schedule and within budget. That’s where the BuildTools and QuickBooks integration becomes a game-changer for builders, remodelers, and contractors.
What Does Integration Mean?
BuildTools handles your field operations. QuickBooks handles your accounting.
Together, they create a streamlined system where every change in the field reflects in your financials automatically. Instead of manually transferring data between platforms, this integration ensures that:
- Purchase orders created in BuildTools sync directly with QuickBooks.
- Change orders and job costing updates are reflected in an accounting system.
- Invoices and expenses are matched in real time.
- Budgets vs. actuals can be tracked with unmatched accuracy.
Supported Versions of QuickBooks
We integrate BuildTools with the following versions of QuickBooks:
- QuickBooks Online
- QuickBooks Desktop (Pro, Premier, Enterprise)
- QuickBooks Contractor Edition
Benefits of BuildTools + QuickBooks Integration
BuildTools & QuickBooks Integration gives the following Benefits:
- Real-Time Job Costing
As materials are purchased, labor costs are tracked, and tasks are completed, BuildTools syncs the data to QuickBooks to give you live insights into job profitability. - Streamlined Invoicing & Billing
Generate invoices faster by syncing approved estimates and change orders directly from BuildTools to QuickBooks—no more double-entry or lost paperwork. - Centralized Financial Control
Avoid discrepancies and save time by managing all financials from a single source of truth. Get a clear view of every project’s financial health. - Faster Payment Cycles
Accurate, timely invoicing leads to faster payments. With this integration, your financials are always current, improving your cash flow. - Fewer Errors, Better Audits
Automated syncing eliminates manual errors, books are clean and audit-ready when tax season or an audit rolls around.
How Minding My Books Helps You Win with BuildTools + QuickBooks
Minding My Books doesn’t just resell software— it solves real problems for construction businesses. Integrating BuildTools with QuickBooks is only the beginning. We provide the strategic guidance, technical setup, and ongoing support you need to run a more efficient, profitable operation.
Whether you're a small builder, remodeling contractor, or managing multi-site residential projects, here's how we ensure your integration is flawless, future-ready, and tailored to your business:
1. Expert Integration Setup — Done Right the First Time
We handle the complete BuildTools–QuickBooks integration for you—no guesswork required.
- Align your BuildTools modules (Projects, Budgets, Schedules, POs) with the correct QuickBooks accounts.
- Set up two-way sync between cost codes, vendors, expenses, and time tracking.
- Configure job costing categories and class tracking to mirror your real-world workflows.
- Prevent sync conflicts and eliminate common setup errors that cost you time and money.
We ensure data integrity from day one.
2. Custom Chart of Accounts for Construction
Your books should reflect how you build. We create a custom QuickBooks Chart of Accounts designed for construction industry best practices.
- Track labor, materials, subcontractors, equipment, and overhead by job
- Segment projects by phase (Pre-construction, Construction, Closeout)
- Enable accurate reporting for progress billing, retainage, and profit margins.
Accurate financials begin with the right structure.
3. Data Migration — Bring Your Past with You
Switching tools shouldn’t mean starting from scratch. We help migrate your historical data from:
- Excel spreadsheets
- Legacy systems or desktop software
- Paper-based job costing records
We clean, map, and import the data so you can continue your current projects without missing a beat.
Your business history matters. We preserve it.
4. Personalized Training for Teams
Software is only powerful when your team knows how to use it. We offer:
- One-on-one training for owners and project managers
- Step-by-step tutorials for bookkeepers and accountants
- Ongoing coaching on change orders, budget tracking, and reporting
Whether you’re tech-savvy or just getting started, we ensure your team is confident and capable.
We speak builder, not just bookkeeper.
5. Ongoing Support & Construction Bookkeeping Expertise
Your business evolves, and so should your software. We’re here long after the setup is complete.
- Troubleshooting sync errors between BuildTools and QuickBooks
- Monthly or quarterly financial health checkups
- Advisory support on construction bookkeeping compliance
- Upgrades, workflow adjustments, or new user training as your company grows
You’re never on your own—we’re your long-term partner.
Ready to Build Smarter?
Want to stop wasting time on double entry and data errors? Let’s turn your BuildTools + QuickBooks environment into a well-oiled machine. Book your
FREE consultation today for BuildTools + QuickBooks integration.
We’ll walk you through setup, data sync, and best practices.
Better construction. Smarter bookkeeping. One system.
