Top Features and Benefits of QuickBooks Time Tracking
QuickBooks Time offers powerful features for easy, efficient, and accurate time tracking. Whether managing a mobile workforce, scheduling shifts, or running payroll, it streamlines operations and keeps your team connected, whether in the office or on the job site. Discover how QuickBooks Time helps answer questions like “What does QuickBooks Time do?” and “What are its benefits?”
One-Click Employee Time Tracking
Employees can clock in or out with just one click. Take a break, change job codes, or add timesheet details instantly.
QuickBooks Time Mobile App for iOS & Android
Download our time clock app for Android or iOS to track, submit, and approve employee time from virtually anywhere.
QuickBooks Time Employee Scheduling
Build employee schedules by job or shift. Quickly and easily edit, publish, and share the schedule with your crew.
Seamless QuickBooks Time Integrations
Connect to your favorite accounting or payroll software to automatically sync accurate employee time tracking data for payroll and invoicing.
Team Management & Geofencing with QuickBooks Time
Keep your teams in the know with robust project management and geofencing technology. See the status of all your projects at a glance. Set geofence boundaries to automatically remind employees to clock in and out.
Real-Time Business Reports with QuickBooks Time
Gain valuable business insight with real-time, interactive reports. Predict time needs to cost jobs, plan for payroll, and increase profitability.
Industries that Benefit from QuickBooks Time
QuickBooks Time is trusted by businesses in various industries to simplify time tracking, scheduling, and workforce management. Whether your team is on-site, remote, or frequently on the move, QuickBooks Time helps you stay organized and efficient.
Contractors Edition
- Why:
- Contractors need precise labor tracking across multiple job sites to stay on budget.
- How:
- QuickBooks Time tracks hours by job site, ensuring accurate billing and payroll, improving project efficiency.
Manufacturing Edition
- Why:
- Manufacturers must manage labor costs across different production stages and shifts.
- How:
- Time tracking by department and task allows better labor cost control and productivity analysis.
Nonprofit Edition
- Why:
- Nonprofits need accurate time records for employees and volunteers to stay compliant.
- How:
- QuickBooks Time tracks volunteer and employee hours, streamlining payroll and reporting for grant management.
Professional Services
- Why:
- Accurate billing for billable hours is crucial for professional services firms.
- How:
- Employees log time against clients or projects, ensuring precise billing and reducing revenue leakage.
Retail Edition
- Why:
- Retail businesses need efficient shift scheduling and accurate payroll for hourly staff.
- How:
- QuickBooks Time tracks work hours, preventing time theft and ensuring correct payroll and staffing.
Wholesale and Distribution
- Why:
- Time management across warehouses and delivery teams is vital for wholesale operations.
- How:
- Track hours for specific tasks or routes, optimizing labor costs and improving operational efficiency.
What QuickBooks Time Can Do for Your Business?
QuickBooks Time tracks employee hours, builds schedules, manages teams, and provides detailed reports—all integrated with QuickBooks. Know how much time employees spend on different tasks for different projects. Use project data to predict, plan, and execute on future projects.
- Tracks employee hours in real time from any device.
- Simplifies scheduling, project tracking, and approvals.
- Syncs seamlessly with QuickBooks for accurate payroll and invoicing.
Benefits of Employee Scheduling with QuickBooks Time
QuickBooks Time scheduling software makes it faster and easier than ever to build schedules, share them with employees, assign jobs and shifts, and keep your workforce in the know. On average, QuickBooks Time saves users 3 hours a week managing employee time.
- Quickly build and share employee schedules by job or shift.
- Keep your team informed with real-time schedule updates.
- Save an average of 3 hours per week on employee time management.
QuickBooks Time Mobile App Features
Yes! The QuickBooks Time app is available on iOS and Android for employees and admins. It works on the device you're already using every day. Manage your team securely and accurately from start to finish.
- The QuickBooks Time app is available for iOS and Android devices.
- Employees and administrators can track time, approve hours, and manage schedules.
- It works seamlessly on smartphones and tablets for accurate mobile-time tracking.
How to Import Timesheets into QuickBooks with QuickBooks Time?
QuickBooks Time lets you create, review, and import timesheets directly into QuickBooks. Whether in an office or the field, the QuickBooks Time mobile app has everything your employees need to track their hours. And when it’s time to run payroll, sync QuickBooks Time with your preferred solution—like QuickBooks Payroll.
- QuickBooks Time allows seamless timesheet imports into QuickBooks.
- Create and review timesheets before syncing for accurate payroll.
- Sync works with both QuickBooks Online and Desktop versions.
QuickBooks Time Digital Time Clock (Kiosk Feature)
QuickBooks Time includes a digital time clock through its kiosk feature. The QuickBooks Time Kiosk can help business owners who prefer to have employees track working hours on the same device or those with seasonal workers. With our digital punch clock, you can manage on-site attendance in a warehouse, at an event, or on a construction site.
- QuickBooks Time offers a digital time clock through its Kiosk feature.
- Ideal for on-site attendance tracking using a shared device.
- Perfect for warehouses, events, or construction sites with seasonal or shift-based workers.
GPS Tracking and Location Services in QuickBooks Time
With employee consent, GPS tracking allows managers to see who works and where. GPS Time tracking makes it easy to manage your remote or mobile workforce. See who's on the clock and where they're working, schedule new jobs on the fly, and build trust with your team.
- QuickBooks Time uses GPS tracking with employee consent.
- Managers can see who’s on the clock and their real-time location.
- Helps manage remote teams and assign jobs efficiently on the go.
QuickBooks Accounting Software that
Works Seamlessly with QuickBooks Time
QuickBooks Enterprise Diamond
Accounting Software for Companies with Sophisticated Inventory Processes
Accuware Label Connector
Label printing and barcode generation software designed to work seamlessly with QuickBooks Desktop (Pro, Premier, and Enterprise).
QuickBooks Time – Frequently Asked Questions (FAQs)
Can QuickBooks do time tracking?
Yes, QuickBooks Time is designed specifically for time tracking. It enables employees to clock in and out, log hours, track breaks, and manage projects efficiently, thereby helping businesses streamline payroll and billing processes
Does QuickBooks have a time tracking app?
Yes, QuickBooks Time offers a mobile app for iOS and Android. Employees can clock in/out, track hours, and submit timesheets directly from their mobile devices. GPS tracking is optional and can verify location when clocking in.
Is there a QuickBooks Time app?
The QuickBooks Time mobile app provides GPS-based time tracking, allowing employees to share location data while on the clock. The app does not track location when employees are off the clock, and a cell signal is required for accurate GPS points.
Can I use QuickBooks Time without payroll?
Yes. QuickBooks Time can function as a standalone time tracking solution. It can also integrate with QuickBooks Online, QuickBooks Desktop, or other payroll systems if desired.
How do I set up time tracking in QuickBooks Desktop?
Go to the Preferences window, select Time & Expenses, then the Company Preferences tab. Set "Do You Track Time?" to Yes. Configure the first day of the workweek to start tracking employee hours properly.
How to enable time tracking in QuickBooks Online?
Log in to QuickBooks Time and configure your pay periods, overtime rules, and time mapping. Add your team members, set tracking permissions, and invite them to start logging hours.
How do I import time tracking into QuickBooks?
In QuickBooks Time, navigate to Feature Add-ons, then choose either Punch Time Import or Manual Time Import. Verify the data in the Help tab to ensure correct import into QuickBooks Desktop or Online.
Where does QuickBooks Time track location?
QuickBooks Time can use a mobile device's GPS to track location when employees clock in/out. Geofencing can be enabled to suggest nearby job sites. Location tracking only works while employees are on the clock.
Does QuickBooks Time work with QuickBooks Desktop?
Yes. QuickBooks Time integrates with QuickBooks Desktop, allowing seamless transfer of timesheet data for payroll and job costing.
Does QuickBooks Enterprise include time tracking?
Yes. QuickBooks Enterprise has built-in time tracking tools for employee hours, project costing, and billing, but QuickBooks Time offers a more advanced and mobile-friendly solution for detailed time tracking.
How much does QuickBooks Time cost?
QuickBooks Time offers two plans: Premium at $20/month base + $8/user/month, and Elite at $40/month base + $10/user/month. Discounts on base fees may apply for the first three months.
Is QuickBooks Time free?
No, QuickBooks Time is a subscription service. A QuickBooks Online or Desktop account is recommended for full integration, though the app itself requires a paid subscription.
What are the benefits of QuickBooks Time?
QuickBooks Time simplifies employee time tracking, improves payroll accuracy, enhances project costing, and reduces manual timesheet errors. Employees can track hours on-site, remotely, or on mobile devices.
Why Choose Minding My Books for QuickBooks Time?
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