ClockShark Time Tracking Integration with QuickBooks
Manage workforce smarter with the ClockShark app
Running a field service, construction, or mobile crew business requires serious coordination, and that’s where ClockShark comes in. Manage time tracking, geofencing, scheduling, location-based updates, real-time communication, and payroll integrations—all from a single app.
What Is ClockShark?
ClockShark is a modern time-tracking and job scheduling software for construction, field service, and trades. The ClockShark app enables employees to clock in and out using their phones. At the same time, employers gain insights through ClockShark GPS tracking, geofencing, mobile scheduling, payroll processing, and ClockShark reports, all in real time from anywhere.
You might ask: Does ClockShark track you? – Yes, but only with proper GPS permissions to ensure accuracy, compliance, and accountability.
Category:
Construction
Time Tracking
QuickBooks Compatibility:
QuickBooks Desktop
QuickBooks Online
How Does ClockShark Work?
ClockShark simplifies time tracking and job management for field
service and construction teams. Here’s how it works in your day-to-day:
Clock In/Out with the Mobile App
Employees can clock in and out using the ClockShark mobile app on their smartphones. With just a tap, time and optional notes, job codes, and break times are tracked accurately.
Track Jobs with GPS and Geofencing
Know exactly where your crew is and what they're working on. ClockShark’s GPS trail and geofencing features ensure employees are at the correct job site and help improve job costing and compliance.
Use the ClockShark Kiosk at Centralized Job Sites
Have a fixed job location? Set up a ClockShark Kiosk on a shared device (like a tablet) where employees can clock in/out securely using a unique PIN code — no personal devices required.
Generate Detailed Reports Instantly
Use ClockShark’s Excel export tools and built-in report features to get instant summaries of timesheets, job progress, and hours worked — perfect for internal reviews or client billing.
Run Payroll Without the Hassle
ClockShark integrates directly with QuickBooks, ADP, and other payroll systems. Export time entries quickly and make payroll processing fast, accurate, and easy.
ClockShark Features That Matter
Time ClockShark – One-Tap Time Tracking
Clock in and out with a single tap using the ClockShark mobile app. Employees can easily log time, breaks, job codes, and notes, enhancing accuracy and accountability.
ClockShark Scheduling – Drag-and-Drop Job Assignments
Schedule shifts and assign jobs to team members in seconds using the intuitive drag-and-drop interface. Quickly adjust schedules and keep everyone on track — even when plans change last-minute.
ClockShark GPS Tracking & Geofencing – Know Where Your Team Is
Monitor employee locations in real time with GPS tracking and create geofenced job sites to ensure workers clock in at the right place. Maximize efficiency, minimize time theft, and increase safety compliance.
ClockShark Reports – Data That Drives Decisions
Get detailed, exportable reports that help you understand how time and resources are spent. Create ClockShark Excel reports, summary dashboards, and timesheet templates to facilitate smarter decision-making.
ClockShark Payroll Sync – Faster, Smarter Payroll
Simplify payroll processing by syncing time data directly with QuickBooks, ADP, Sage, Paychex, and other major systems. There are no more manual entries—just accurate paychecks every time.
ClockShark Integrations – Work With Tools You Already Use
ClockShark integrates seamlessly with your existing tech stack, including QuickBooks Online, QuickBooks Desktop, Zapier, ADP, and more—saving time and reducing double data entry.
Infuse Location Data into Every Action
Each clock-in, photo, note, and timesheet is supported by location data, providing context, accountability, and peace of mind that the job is done correctly and on time.
Real-Time Coordination – Stay Connected with Your Crew
Update schedules instantly and provide site-specific instructions to field teams via the ClockShark mobile app. There are no phone calls or delays—just real-time clarity.
Work Smarter, Get Paid Faster
ClockShark helps eliminate tedious admin work, streamline operations, and improve job tracking — so your business can focus on what matters: finishing jobs faster and winning more work.
ClockShark Pros and Cons
Pros of ClockShark
Tailored for Field Service and Construction Teams
ClockShark is purpose-built for trades like construction, HVAC, plumbing, landscaping, and other field service businesses, giving you exactly what you need without the clutter of irrelevant features.
Accurate GPS and Geofencing
With real-time GPS tracking and geofencing, you always know your team is on-site and on-task. It’s ideal for ensuring time clock compliance and enhancing job accountability.
Seamless Integration with Payroll and Accounting Tools
Easily connects with QuickBooks (Online and Desktop), ADP, Expensify, Sage, and more. Reduce admin headaches and avoid manual entry with reliable syncing.
Flexible Access – Kiosk, Mobile, and Desktop
Whether your team uses a smartphone, tablet, shared kiosk, or office desktop, ClockShark offers a flexible setup that fits your job site and business style.
Real-Time Communication and Smart Scheduling
Stay in touch with your crew throughout the day. Managers can send instructions instantly and adjust schedules on the fly — no emails or whiteboards needed.
Cons of ClockShark
May Require Onboarding for Larger Teams
While intuitive for most users, larger organizations may need brief training sessions to ensure consistency and adoption across field crews and office staff.
Limited Offline Functionality in Remote Areas
ClockShark works best with internet access. While some data caches temporarily, remote areas with no signal may cause interruptions in real-time tracking and syncing.
Best for Physical Job Sites, Less for Remote Office Teams
ClockShark shines in hands-on, location-based industries. The teams that work entirely remotely or in digital environments may find it less relevant than general-purpose time trackers.
ClockShark Alternatives & Competitors
| Tool | Best For | Key Features | Pros | Cons |
|---|---|---|---|---|
| QuickBooks Time | Small to mid-sized businesses | Time tracking, scheduling, mobile app, and integrations | Deep QuickBooks integration, good UI | Fewer field service tools than ClockShark |
| Clockify | Remote & hybrid teams | Time tracking, project management, and reports | Free plan available, good for freelancers | Lacks job costing and GPS for field teams |
| TSheets (now QB Time) | Businesses using QuickBooks | Time tracking, GPS, job codes, scheduling | Native to the QuickBooks ecosystem | Less specialized for construction/field work |
| Workyard | Construction & contractor teams | GPS tracking, job costing, and mobile timesheets | Strong GPS accuracy, robust for field crews | Pricier than ClockShark for small teams |
| Hubstaff | Distributed/remote teams | Time tracking, screenshots, productivity monitoring | Excellent for remote teams | Not ideal for the field or construction industries |
| Homebase | Retail, hospitality, restaurants | Scheduling, payroll, time tracking | Free tier, great for hourly shift work | Less relevant for job-site or mobile crews |
| Deputy | Shift-based businesses | Scheduling, time tracking, and compliance | Good compliance tools, scalable | Lacks strong job costing & geofencing features |
| Buddy Punch | SMBs need simple time tracking | Online punching, GPS, webcam clock-ins | Easy to use, customizable rules | Limited integrations and job-specific features |
ClockShark + QuickBooks Integration: Seamless Syncing for Smarter Accounting
At Minding My Books, we specialize in making your time tracking and accounting systems work together effortlessly. We ensure yo
What You Can Sync:
Employee Timesheets – Automatically export hours tracked in ClockShark into QuickBooks for faster, error-free payroll runs.
Project Costs – Match labor hours to job costing in QuickBooks and monitor project profitability in real time.
Payroll Data – Sync with providers like ADP or Paychex, and push time records directly into QuickBooks Payroll.
Expenses and Approvals – Use ClockShark + Expensify to record, approve, and reconcile expenses without chasing after paper receipts.
Why It Matters:
Eliminate double data entry
Cut down payroll processing time.
Gain accurate project costing and reporting.
Improve cash flow with faster invoicing.
Reduce compliance risks from timekeeping errors.
Why Choose Minding My Books?
Minding My Books doesn’t just sell software, it transforms the way field service and construction companies manage time, teams, and tasks. As a USA-based consulting and QuickBooks service provider, we bring real-world experience, technical expertise, and personal commitment to every ClockShark implementation.
USA-Based, Industry-Focused
We proudly serve American contractors, construction firms, and field teams, helping them streamline operations and stay compliant. We understand the unique challenges of managing mobile crews, union rules, job costing, and state-specific labor laws, and tailor ClockShark to fit your business environment.
Certified QuickBooks Experts
Our certified QuickBooks expert has experience integrating third-party apps like ClockShark into real accounting workflows. Whether you use QuickBooks Online or QuickBooks Desktop, we ensure your time tracking data flows accurately into your payroll, invoicing, and reporting systems.
ClockShark API and Custom Integrations
Do you need something beyond the standard setup? We offer ClockShark API support, custom mappings, and tailored automation that aligns with your business rules and software stack. From syncing job codes to creating custom reports, we help you unlock ClockShark’s full potential.
Personalized Support and White-Glove Onboarding
You’re never on your own. From day one, we offer hands-on onboarding, personalized training for your crew, and responsive support. Whether you have five users or fifty, we’ll guide you through the setup, adoption, and everyday use, with minimal disruption.
Maximize ROI, Minimize Disruption
We don’t just set you up — we ensure you get results. With Minding My Books, you’ll get more out of ClockShark — fewer admin tasks, faster payroll runs, better cost tracking, and more accurate job management — everything without interrupting your daily operations.
ClockShark Pricing
Simple pricing at $8/employee per month. FREE 14-day trial. No credit card is required.
Standard Plan Monthly Pricing
Unlimited Users
$8/month per user + $40/month base fee
Time tracking with scheduling, geofencing, and robust features for growing businesses. The base fee includes 1 free admin spot.
Pro Plan Monthly Pricing
Unlimited Users
$10/month per user + $60/month base fee
Complete time tracking, scheduling, and paid time off features for established businesses and multi-location businesses. All of the features in the Standard plan plus more! The base fee includes 1 free admin spot.
Ready to Win More Jobs with ClockShark?
Join over 7,000+ contractors and construction pros using ClockShark to track time, reduce admin, and streamline payroll. Let’s talk about how ClockShark can revolutionize your workforce operations — without the technical headaches.
Let Minding My Books handle the technical setup, integration, training, and ongoing support — so you can focus on what you do best: running your business and winning more jobs.
Book a free ClockShark consultation with Minding My Books for personalized setup, training, and support on everything ClockShark.
