HandiFox Inventory Management Software for QuickBooks
Track Inventory, Manage Sales, and Sync Data in Real Time
HandiFox delivers mobile inventory tracking and sales management for accurate, real-time operations. Seamlessly integrated with QuickBooks Desktop, Enterprise, and Online, it keeps your transactions and inventory perfectly in sync. Minding My Books provides expert setup and support to help your business gain full control over inventory and sales.
What is HandiFox?
HandiFox is a trusted mobile inventory and sales management solution built for growing businesses using QuickBooks. It streamlines warehouse operations, field sales, and multi-site inventory control—all from a single mobile platform. With speed, flexibility, and real-time accuracy, HandiFox simplifies complex workflows and helps you stay in control.
Industry:
Accounting Professionals
Contractors
Manufacturers
Nonprofits
Professional Services
Wholesale / Distribution
Category:
CRM
QuickBooks Compatibility:
QuickBooks Desktop, Enterprise
QuickBooks Online
Networks Cloud Access Level:
Deluxe Cloud Access
Key Benefits of HandiFox
Real-Time Inventory Control: Track inventory levels, locations, and movements using mobile devices or barcode scanners.
Mobile Sales and Order Management: Let your sales reps create orders, invoices, and check stock availability from anywhere.
Barcode Scanning Efficiency: Eliminate errors and speed up picking, packing, and shipping with mobile barcode scanning.
Improved Accuracy and Productivity: Replace manual data entry with automation to reduce mistakes and boost efficiency.
Designed for Growing Businesses: Built to meet the needs of retail, wholesale, and distribution businesses with scalable tools.
Why Choose HandiFox?
Empower your team with real-time inventory and sales data. HandiFox ensures accurate decisions with seamless QuickBooks integration.
HandiFox Barcode Scanning
Speed up inventory operations with HandiFox barcode scanning. Eliminate manual entry errors by scanning barcodes directly from mobile devices to populate invoices, sales orders, and pick lists. HandiFox brings barcoding to every stage of your workflow—perfect for warehouses and mobile sales teams alike.
Mobile Sales Management with the HandiFox App
Manage customer data, create sales orders, process invoices, capture payments, and issue credit memos—all in the field. The HandiFox app turns your mobile device into a full-featured sales terminal. It’s ideal for remote teams needing access to real-time customer and inventory data.
Multi-Location Inventory Tracking
HandiFox gives you complete visibility across multiple warehouses or locations, unlike basic systems. Know where each item is stored and how much is available per site. This inventory management software for warehouses helps avoid costly stockouts and overstocking.
Total Inventory Control
With HandiFox, managing inventory has never been easier. Use mobile devices and barcodes to track real-time inventory, reduce shrinkage, and improve accuracy. Whether you need inventory management software for manufacturing, healthcare, or uniform supply chains, HandiFox adapts to your needs.
QuickBooks Integration
Sync seamlessly with QuickBooks Desktop and QuickBooks Online. HandiFox ensures all your inventory, sales, and customer data stays up to date across platforms, eliminating double entries and streamlining your accounting workflow.
Cloud Compatibility
HandiFox supports Right Networks Deluxe Cloud Access, making it easy to work from anywhere while maintaining secure and reliable access to your data. Perfect for remote teams, traveling reps, and hybrid operations.
HandiFox Pricing and Strategy Insights
Business Goals and Pricing Objectives
Choosing the right HandiFox plan depends on your business goals. Start by identifying your core pricing objectives:
Profit Maximization
Market Penetration
Customer Retention
Operational Efficiency.
HandiFox helps align your software usage with your long-term business strategy.
Pricing Strategies and Optimization
HandiFox supports various pricing strategies—
Cost based
Value based
Competition based
Dynamic
making it a flexible solution for different business models. Understanding the four pricing types—psychological, promotional, geographic, and value-based—can help you get the most out of your investment, whether you're a contractor, wholesaler, or professional service provider.
Start
QuickBooks Online
$39
per month (billed annually)
or $49 billed monthly
1 Device
2 Users
1 Warehouse
- inventory/service items
- barcoding
- inventory counting
- auto-generate purchase orders based on sales rates or stock levels
- receive purchase orders
- units of measure
Support options: email
$15per month per 1 additional user, $40per month per 1 additional device
Optima
QuickBooks Online
$79
per month (billed annually)
or $89 billed monthly
2 Device
4 Users
3 Warehouse
- inventory/service items
- barcoding
- inventory counting
- auto-generate purchase orders based on sales rates or stock levels
- receive purchase orders
- units of measure
- inventory transfers
- invoices
- customers
- receive payments
Support options: email
$15per month per 1 additional user, $40per month per 1 additional device
Pro
QuickBooks Online
$109
per month (billed annually)
or $139 billed monthly
3 Device
5 Users
100 Warehouse
- inventory/service items
- barcoding
- inventory counting
- auto-generate purchase orders based on sales rates or stock levels
- receive purchase orders
- units of measure
- inventory transfers
- invoices
- customers
- receive payments
- sales orders
- credit memo
- sales receipts
- picking and packing
- serial/lot numbers, expiration dates
- bill of materials
- manufacturing
Support options: email
$15per month per 1 additional user, $40per month per 1 additional device
Desktop
QuickBooks Desktop Enterprise
From $1695
Perpetual license per mobile device
More Than 3 Device
More Than 5 Users
More Than 100 Warehouse
- inventory/service items
- barcoding
- inventory counting
- new/edit purchase order
- receive purchase order
- build assemblies
- multi-location tracking
- inventory transfers
- customers
- invoices
- sales orders
- credit memos
- sales receipts
- picking and packing
- serial/lot numbers, expiration dates
Additional training and support options are available
HandiFox Integration with QuickBooks
One of HandiFox's most powerful advantages is its seamless integration with QuickBooks. Whether using QuickBooks Pro, Premier, Enterprise, or QuickBooks Online, HandiFox syncs directly with your accounting platform to streamline inventory, sales, and financial data-all in real time.
Effortless Syncing for Inventory and Sales
HandiFox eliminates the need for manual data entry by automatically syncing sales orders, invoices, inventory updates, and customer information between your mobile devices and QuickBooks. This reduces errors, saves time, and keeps your financial records accurate and up to date.
Compatible with Desktop and Cloud
HandiFox works with both QuickBooks Desktop and QuickBooks Online, giving you flexibility based on the type of your working category. It is fully compatible with Right Networks Deluxe Cloud Access for cloud users, allowing your team to work from anywhere while maintaining secure access to your inventory and accounting data.
What HandiFox Syncs with QuickBooks:
Sales orders and invoices
Inventory quantities and adjustments
Customer records and transaction history
Payment details and receipts
Vendor and item data
Why It Matters
This tight integration means fewer headaches, better visibility, and more control over your business processes. It also ensures that your inventory and financial systems are constantly aligned, supporting smarter decision-making and faster operations.
Industries That Benefit Most from HandiFox with QuickBooks Integration
HandiFox paired with QuickBooks is an ideal solution for businesses that need real-time inventory control, mobile sales capabilities, and seamless accounting sync. Here’s how key industries benefit from this integration:
Contractors
Track tools, materials, and job site deliveries in real-time while syncing all inventory and sales data directly into QuickBooks for accurate project costing.
Wholesale & Distribution
Streamline order fulfillment, manage stock across multiple warehouses, and keep QuickBooks updated with live inventory and customer order data.
Manufacturers
Improve raw material tracking, production planning, and finished goods inventory while integrating seamlessly with QuickBooks for financial visibility.
Professional Services
Gain better control over inventory for client projects and ensure accurate billing and inventory tracking by syncing with QuickBooks in real-time.
Accounting Professionals
Support clients with integrated inventory solutions that reduce manual errors, improve reporting accuracy, and maintain clean QuickBooks files.
Nonprofits
Manage donations, distribute supplies efficiently, and stay compliant with audit requirements by maintaining accurate records through QuickBooks integration.
HandiFox vs. Alternatives: Side-by-Side Comparison
| Feature | HandiFox | Fishbowl | Acctivate | inFlow Inventory | TradeGecko (QuickBooks Commerce) | Unleashed |
|---|---|---|---|---|---|---|
| QuickBooks Integration | Desktop & Online | Desktop Only | Desktop Only | Online Only | Online Only | Online Only |
| Mobile Inventory Management | Android & iOS | Android Only | Not Support | Android & iOS | Android & iOS | Android & iOS |
| Barcode Scanning | Native Support | Full Support | Add-on Required | Full Support | Full Support | Full Support |
| Offline Capability | (Mobile App) | Yes | No | No | No | No |
| Pricing Model | Perpetual / Subscription | Perpetual | Subscription | Subscription | Subscription | Subscription |
| Best For | SMBs, Field Sales, Warehousing | Manufacturing, Wholesale | Wholesale, Distributors | Retail, Service Providers | Ecommerce, Small Businesses | Manufacturing, Food/Beverage |
HandiFox Frequently Asked Questions
1. Should I Choose HandiFox Desktop or HandiFox Online?
Your choice depends on the QuickBooks version you use.
HandiFox Desktop is designed for QuickBooks Desktop users and offers mobile functionality via Android.
HandiFox Online integrates with QuickBooks Online, providing full access to inventory, purchasing, and sales from any device.
2. What Mobile Devices Are Supported?
HandiFox Desktop supports Android devices for mobile inventory and sales tasks.
HandiFox Online offers native apps for both Android and iOS platforms.
Check the System Requirements for supported devices and recommended OS versions.
3. Is Technical Support Included with HandiFox?
HandiFox Desktop does not include support with the perpetual license. Support is available through an annual package or hourly billing—contact sales@handifox.com for details.
HandiFox Online includes free technical support, with access depending on your subscription tier.
4. Can HandiFox Work Without QuickBooks Integration?
HandiFox Desktop requires QuickBooks Desktop integration.
HandiFox Online can run independently without linking to QuickBooks Online.
5. How Are Software Upgrades Handled?
HandiFox Desktop users must have an active support plan to receive upgrades, which are delivered via email with instructions.
HandiFox Online users benefit from automatic and free updates.
6. What Are the System Requirements for HandiFox Desktop?
Operating System:
Windows XP, Vista, 7, 8, 10, 11
Windows Server 2003 to 2022
Recommended Specs:
2.0GHz processor or higher
Minimum 1GB RAM
512MB free disk space
Compatible with QuickBooks Enterprise
7. What Are the System Requirements for HandiFox Online?
Mobile Requirements:
Android 5.0+ and iOS 13.0+
Android screens up to 5 inches
QuickBooks Compatibility:
Works with QuickBooks Online Plus and QuickBooks Advanced (all global regions)
Ready to Get Started with HandiFox and QuickBooks Together?
Let us simplify your inventory management and field sales operations—backed by HandiFox and powered by QuickBooks. We provide full support for QuickBooks integration, including setup, data sync, user training, and ongoing assistance to ensure you're up and running quickly.
At Minding My Books, we:
Help you choose the right HandiFox edition (Desktop or Online)
Set up seamless integration with your existing QuickBooks system
Offer live training to your team for inventory, sales, and barcode workflows
Support you with licensing, upgrades, and technical questions
Contact us today to Schedule A Free Consultation, and let’s transform how you manage your business—efficiently, accurately, and confidently.
