Katana for QuickBooks: The Ultimate Cloud Inventory Software
Real-Time Accounting for a Truly Smart Manufacturing System
Katana is a Cloud Inventory Management Platform that unlocks real-time inventory control and eliminates manual work. By connecting with QuickBooks Online, Katana simplifies sales, inventory, and accounting while saving precious time.
What is Katana MRP Software?
Katana is a cloud inventory management platform built for modern manufacturers. It’s the go-to solution for manufacturers who demand efficiency, clarity, and seamless integrations.
Katana MRP software (Manufacturing Resource Planning) provides a visual, real-time platform to streamline production planning, inventory tracking, and order management. Whether you're handling B2B or D2C sales, Katana helps you manage your stock, production, and sales orders in real time — all while syncing effortlessly with QuickBooks Online.
It’s more than just an accounting software – it’s a full-fledged MRP solution designed to optimize your manufacturing operations from raw materials to final delivery.
Category:
Manufacturing ERP
Manufacturing MRP
Omnichannel Order Management
QuickBooks Compatibility:
QuickBooks Online
Katana Inventory Features and Benefits
Gain live inventory insights with Katana — get real-time product visibility across all your locations. Improve delivery tracking, streamline operations, and fulfill orders more efficiently with one smart platform.
Live inventory Management: Optimize and control your products and raw materials.
Real-Time Master Planning: Manage production, scheduling, and resources in one place.
Easy Contract Manufacturing: Track materials and stock for outsourced purchase orders.
Omnichannel Order Management: Manage B2B and e-commerce sales orders in one platform.
End-to-End Traceability: Trace batches, materials, expiry dates, and more.
Production Planning: Routing and matrix BOMs for your variable products.
Contract Manufacturing: Katana gives you an overview of material usage and the statuses of your outsourced purchase orders.
Custom Workflows via API: Katana's open API and no-code solutions.
Why Choose Katana?
Katana is a top QuickBooks-compatible MRP alternative, offering unmatched real-time control and automation for your operations. Compared to other Katana MRP competitors, Katana stands out for its user-friendly design, powerful features, and affordability.
Katana vs Competitors Comparison Table
Here's a tabular comparison of Katana vs its top competitors, focusing on features, usability, integrations, and pricing - ideal for manufacturers considering options.
| Feature / Platform | Katana | Fishbowl | MRPeasy | NetSuite |
|---|---|---|---|---|
| Best For | Small to medium manufacturers (B2B and D2C) | Manufacturing and warehouse businesses | Small manufacturers and distributors | Midsize to large enterprises |
| Cloud-Based | Yes | Desktop-based (Cloud add-on) | Yes | Yes |
| Real-Time Inventory Management | Included | Included | Included | Included |
| QuickBooks Online Integration | Seamless, native integration | Yes (with setup) | Yes | Limited |
| Production Planning and Scheduling | Visual, real-time planning | Complex but powerful | Yes | Advanced |
| Batch Tracking / Traceability | Yes | Yes | Yes | Yes |
| Mobile App | Yes | No | Limited | Yes |
| Ease of Use | (Intuitive and user-friendly) |
(Steep learning curve) |
(Moderate) |
(Powerful but complex) |
| API and Custom Workflows | Open API and no-code automation | Limited API | API available | Customizable via SuiteScript |
| Omnichannel Order Management | B2B + D2C sales in one place | B2B focus | Partial support | Yes |
| Contract Manufacturing Support | Easy tracking of outsourced POs | Manual processes | Basic support | Advanced |
| Pricing Transparency | Transparent, customizable plans | Quote-based, high TCO | Tiered pricing | Quote-based only |
| Free Trial | 14 Days, unlimited users | No | 15 Days | No |
| Support | Email, chat, onboarding support | Support available | Support available | Premium support |
Katana QuickBooks Integration
Connect Katana with your QuickBooks Online account to create a fully synchronized workflow between your manufacturing operations and accounting system. This integration eliminates double data entry, reduces human errors, and ensures your financial records are always up to date, giving you more time to focus on growing your business.
Key Integration Benefits
Create QuickBooks Bills and Invoices from Katana
Easily generate bills and invoices in QuickBooks Online directly from your Katana account — no need to switch platforms or duplicate entries.
Convert Purchase Orders in One Click
Katana instantly lets you convert purchase orders into QuickBooks bills, streamlining your procurement-to-payment process.
Automatic Invoice Updates
As your sales orders progress through fulfillment stages, Katana automatically updates the corresponding invoices in QuickBooks, keeping your accounts aligned with real-time operations.
Sync Contacts Across Systems
Maintain consistent and accurate supplier and customer information across both platforms. Any updates in Katana are mirrored in QuickBooks Online to ensure seamless communication and recordkeeping.
Create QuickBooks Online bills and invoices from your Katana account
- Automatically create and update QuickBooks Online invoices based on sales order statuses in Katana
- Convert purchase orders in Katana to QuickBooks Online bills in one click
- Sync all your contact information to ensure consistent and accurate supplier and customer data
Get a Price Quote: Let us customize your software solution at guaranteed savings and value! Fill out "Get a Price Quote," and a representative will follow up with a free consultation and price quote.
Katana Software Pricing
Want to know the best Katana software pricing for your business? Let us customize a Katana solution that fits your business needs with guaranteed savings and value.
Starter
$179 / month
- Unlimited Users
- Unlimited SKUs
- Unlimited Integrations
- 1 Inventory locations
- Sales and purchase order management
- Selling services
- Contact management
- Added costs
- Basic manufacturing
- Items management
- Real-time inventory planner
- Default User permissions
Standard
$359 / month
- Unlimited Users
- Unlimited SKUs
- Unlimited Integrations
- 3 Inventory locations
- Sales and purchase order management
- Selling services
- Contact management
- Added costs
- Basic manufacturing
- Multicurrency support
- Kits and bundles
- Items management
- Real-time inventory planner
- Barcode scanning
- Custom User permissions
Professional
$799 / month
- Unlimited Users
- Unlimited SKUs
- Unlimited Integrations
- 10 Inventory locations
- Sales and purchase order management
- Selling services
- Contact management
- Added costs
- Basic manufacturing
- Multicurrency support
- Kits and bundles
- Price lists
- Items management
- Real-time inventory planner
- Barcode scanning
- Full traceability
- Planning and forecasting
- Warehouse management
- Custom User permissions
- Katana's API
Professional Plus
$1799 / month
- Unlimited Users
- Unlimited SKUs
- Unlimited Integrations
- Unlimited Inventory locations
- Sales and purchase order management
- Selling services
- Contact management
- Added costs
- Basic manufacturing
- Multicurrency support
- Kits and bundles
- Price lists
- Items management
- Real-time inventory planner
- Barcode scanning
- Full traceability
- Planning and forecasting
- Warehouse management
- Custom User permissions
- Katana's API
Industries That Benefit Most from Katana with QuickBooks Integration
Discover how manufacturers, retailers, and makers streamline operations and finances by integrating Katana with QuickBooks. Ideal for businesses needing real-time inventory and seamless accounting synchronization.
Manufacturing
Manage raw materials, production, and finished goods with real-time costing and inventory control.
E-commerce & DTC
Sync inventory, orders, and financials seamlessly across platforms like Shopify, WooCommerce, and Amazon.
Food & Beverage
Track batch numbers, expiration dates, and recipes while maintaining financial compliance.
Health & Beauty
Handle complex product variations, production timelines, and multi-channel fulfillment.
Furniture & Home Goods
Plan production runs and manage custom orders with live inventory and materials tracking.
Apparel & Fashion
Manage size/color variants, seasonal stock, and sales channels with real-time inventory insights.
Katana Frequently Asked Questions
Q: What types of businesses benefit most from using Katana?
Katana is designed for small to mid-sized manufacturing, retail, e-commerce, wholesale, and distribution businesses looking to automate their workflows. It supports both make-to-order and make-to-stock models and is ideal for D2C and B2B brands. Companies across industries—from cosmetics and apparel to electronics and robotics—use Katana to streamline operations and scale efficiently.
Q: What version of QuickBooks does Katana integrate with?
Katana integrates exclusively with QuickBooks Online. The integration allows seamless syncing of sales, bills, contacts, and financial data between your cloud inventory platform and your accounting system.
Q: How can I get help setting up Katana or building advanced integrations?
Katana offers unlimited free support on all plans, along with onboarding packages starting from the Standard plan. For more complex requirements—such as migrating from QuickBooks Desktop to QuickBooks Online or integrating Katana with your CRM—Minding My Books can help with tailored implementation and support services.
Q: Can I import customers and suppliers from QuickBooks Online into Katana?
Yes. During the initial setup, customers and suppliers can be imported from QuickBooks into Katana. Once connected, Katana will automatically match contacts when pushing orders to QuickBooks.
Q: How do I map tax rates between Katana and QuickBooks Online?
Go to the Integration Marketplace > find QuickBooks Online > click Open configuration. In the Tax Mapping tab, map all Katana tax rates to QuickBooks rates. Mapping is required before activating the integration. To manage tax rates, use the Manage Katana tax rates option.
Q: Does Katana create purchase orders (POs) in QuickBooks Online?
No. Katana does not create purchase orders in QuickBooks. Instead, it creates bills based on your purchase data.
Q: Can invoices be pushed from QuickBooks Online to Katana?
No. Invoices cannot be pushed from QuickBooks to Katana. Sales Orders (SOs) should be created in Katana and then pushed to QuickBooks as invoices for accurate revenue and payment tracking.
Get Expert Help with Katana – Your Trusted Partner in Implementation & Support
At Minding My Books, we’re more than software resellers — we’re your partners in success. We help you:
Choose the right Katana + QuickBooks solution.
Set up and integrate everything smoothly.
Offer ongoing support as your business grows.
Contact us today to schedule a FREE consultation and let Minding My Books help you unlock the full potential of Katana inventory software for your manufacturing business.
