Procore & QuickBooks Integration
Connect on one platform to build better
Streamline your construction operations by combining the power of Procore’s all-in-one project management platform with the precision of QuickBooks accounting. Minding My Books helps you connect every project, person, and payment, ensuring you build smarter, faster, and more profitably with real-time financial visibility.
What Is Procore?
Procore is a comprehensive construction project management software that helps teams manage every aspect of the project lifecycle—from preconstruction through closeout.
What is Procore software?
Procore is a construction-focused platform that includes tools for scheduling, cost tracking, RFI management, submittals, punch lists, and more.
What is the Procore app?
The Procore app for Windows and mobile devices allows on-the-go access to project data, drawings, and daily logs.
Founder of Procore:
Procore was founded by Tooey Courtemanche in 2002 with the mission to improve the construction industry through better technology and real-time collaboration.
Category:
Construction
QuickBooks Compatibility:
QuickBooks Desktop
Why Choose Procore?
Procore is a leading construction project management software that centralizes all apps, documents, teams, and workflows. Whether you’re managing a single job or multiple large-scale construction sites, Procore offers the tools you need to deliver on time and budget.
Complete Visibility:
Keep everything in one place with Procore’s cloud-based platform. Run your construction projects with real-time access to financials, documents, RFIs, submittals, and more.
Collaborate Efficiently:
Eliminate costly delays. With Procore, field teams, office staff, and stakeholders collaborate in one space, from desktop to mobile.
Scalable Solutions:
As your business grows, Procore grows with you. The platform adapts to your evolving needs and workflows, allowing you to streamline processes without having to start from scratch.
Integrability with Third-party apps
Procore offers document storage and integrates with popular third-party apps used by contractors and builders.
Procore Key Features
Procore is more than just construction software—it's a powerful platform designed to simplify, streamline, and strengthen every phase of your project. With a rich set of features tailored for the construction industry, Procore helps teams stay connected, on schedule, and within budget. Explore the key tools that make Procore a trusted solution for builders worldwide.
Centralized Project Management Dashboard
Manage all your construction projects from a single, intuitive dashboard. Gain instant visibility into tasks, documents, communications, and timelines—so nothing slips through the cracks.
Real-Time Scheduling Tool
Coordinate teams, subcontractors, and resources with live, dynamic scheduling. Stay ahead of delays and keep your entire project on track with up-to-date calendars and activity tracking.
Budget Tracking and Forecasting
Control costs with powerful budgeting tools that allow you to monitor actual spend, forecast future expenses, and track changes in real time. Avoid budget overruns and make informed financial decisions.
Custom Workflows and Approvals
Create custom workflows tailored to your business processes. Automate approvals for RFIs, submittals, change orders, and more, ensuring consistency and compliance across your team.
Workforce Planning
Assign the right people to the right jobs at the right time. Procore helps you manage labor schedules, skill assignments, and availability, improving productivity across your workforce.
Work Orders Management
Streamline the creation, distribution, and tracking of work orders. Ensure every task is documented, assigned, and completed with clear accountability and communication.
Detailed Reporting and Insights
Make data-driven decisions with customizable reports and dashboards. Analyze project performance, financial metrics, and team productivity to identify opportunities for improvement.
Procore vs. the Competition
| Feature / Platform | Procore | Jobber | monday.com | Smartsheet | Viewpoint Spectrum | Wrike | Autodesk Construction Cloud |
|---|---|---|---|---|---|---|---|
| Target Users | Mid-large construction companies | Small field service businesses | All industries (broad use) | Project & team collaboration (all industries) | Construction & contractors (ERP focus) | Creative & marketing teams, PMOs | Large AEC firms & design teams |
| Core Focus | Construction project management | Scheduling, dispatching, invoicing | Work OS / Project & task management | Grid-style task & resource planning | Construction accounting, HR, job costing | Task, project, and workflow management | BIM, project collaboration, design mgmt |
| Mobile App | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| Document Management | Robust | Limited | Basic | Basic | Yes | Moderate | Advanced |
| Budgeting & Cost Management | Advanced | Basic | Not core feature | With add-ons | Deep financial controls | Some | Strong integration |
| Scheduling | Gantt, resource & task | Simple calendar | Custom boards, timelines | Gantt charts | Crew and project scheduling | Workload view | 4D scheduling & model coordination |
| Reporting & Dashboards | Detailed, construction-focused | Basic | Customizable | Powerful reporting engine | Accounting + operations dashboards | Real-time dashboards | Visualization from BIM & data |
| Time Tracking | Integrated | Built-in | With add-ons | With add-ons | Yes | Available | Project-based tracking |
| Integrations & APIs | Large ecosystem | Common tools | Extensive | Extensive | Limited to Viewpoint products | Many integrations | Deep integrations in AEC space |
| Ease of Use | Moderate (industry-specific) | Very easy | Very easy | Moderate | Complex setup | Easy to moderate | Moderate (complex tools) |
| Best For | Full-scale construction project teams | Field service (landscaping, cleaning) | Teams needing flexible PM tool | Teams using spreadsheets & timelines | Construction firms needing ERP | Marketing, IT, & ops teams | Architecture, Engineering & Construction |
| Pricing | Custom Quote | Starts ~$49/mo | Starts ~$8/user/month | Starts ~$7/user/month | Custom Quote | Starts ~$9.80/user/month | Custom Quote |
Procore Pricing: How much does Procore cost?
Procore pricing varies based on company size, feature needs, and number of users. Depending on the company's growth stage, Minding My Books offers packages tailored to your procurement needs. From purchase order management to vendor onboarding, our solutions help you achieve procurement excellence. Contact us to explore your options and understand the cost of Procore.
| Plan Type | Description | Estimated Cost |
|---|---|---|
| Entry-Level Plans | Suitable for smaller projects or firms. | Starting around $375/month |
| Comprehensive Plans | For larger projects with extensive module use. | $3,000/month or more |
| Annual Costs | Reflects breadth of features and support for substantial operations. | $20,000+ annually |
Procore + QuickBooks = A Smarter Construction Workflow
Take control of your construction finances by integrating Procore with QuickBooks Desktop or QuickBooks Online. This powerful connection bridges the gap between the field and the back office, providing you with accurate, real-time financial data and eliminating the need for duplicate data entry.
With support from Minding My Books, you get expert guidance every step of the way—from setup and customization to ongoing optimization—so your project management and accounting systems work seamlessly together.
Why It Matters:
Manual syncing between project budgets and accounting software is time-consuming and prone to errors. With Procore + QuickBooks integration, your data stays consistent, your books remain clean, and your teams stay focused on what matters most: building.
Key Benefits:
Real-time synchronization between project budgets and QuickBooks, ensuring financial data accuracy across platforms
Simplified subcontractor management—track payments, commitments, and change orders with ease
Automated financial reporting for faster insights and smarter decision-making
Full compatibility with both QuickBooks Desktop and QuickBooks Online
Streamlined invoicing and job costing to help you stay on budget and get paid faster
Let Minding My Books help you unlock the full potential of your Procore and QuickBooks integration, so you can build smarter, manage easier, and grow faster.
Industries That Benefit Most from Procore & QuickBooks Integration
American entrepreneurs know the value of speed and compliance. U.S. businesses face strict tax deadlines, complex state regulations, and high operational demands. Crik-IT is built to handle these challenges—automating order entry, syncing with QuickBooks, and keeping you compliant without the chaos.
Industry
How the Integration Helps
General Contracting
Centralize project and financial data, reduce errors in billing, and streamline subcontractor payments.
Commercial Construction
Track large-scale budgets in real time and align them directly with QuickBooks for clear, accurate reporting.
Residential Builders
Simplify job costing, invoicing, and change order tracking for multiple residential projects.
Specialty Contractors
Coordinate fieldwork, labor costs, and procurement with accurate accounting and job cost visibility.
Engineering & Design-Build Firms
Manage design milestones, client billing, and financial performance within a unified workflow.
Construction Management Firms
Gain real-time financial insights into client projects while automating administrative tasks.
Heavy Civil & Infrastructure
Handle complex contracts, compliance tracking, and large crews with full financial oversight.
Frequently Asked Questions (FAQ) –
Procore & QuickBooks
Q1. Who purchases Procore?
We partner with owners, general contractors, specialty contractors and other project stakeholders in the construction industry. By encouraging collaboration across all stakeholders with our unlimited user model, there are over 2M individual Procore users today.
Q2. How much does Procore cost?
Pricing for Procore depends on the products you need and the amount of construction you do. The more projects you run through Procore, the more value you receive from the software in terms of cost savings, efficiencies and productivity gains. We charge an upfront annual fee by product and based upon your Annual Construction Volume (ACV) - the aggregate dollar value of the construction work across your projects.
Q3. Can I pick and choose which Procore products I want to purchase?
Absolutely. When you buy Procore, you can select from a range of products that address various business needs and collectively enhance value through integrated workflows, data, and collaboration among your teams. Whether you are new and looking to efficiently track daily tasks, or you’re overseeing costs and budgets to ensure accurate billing, Procore offers the solutions that align perfectly with your business requirements.
Q4. What else is included in the cost of Procore?
Your Procore contract includes access for unlimited users, unrivalled support, unlimited data storage, and product enhancements, at no additional cost. This enables you to have a real-time, all-in-one platform with more collaboration across all stakeholders—because isn’t that the point?
Q5. Who can I talk to about pricing?
For more pricing information or to get a customized estimate based on your needs, contact us or reach out at (231) 670-4156.
Why Work with Minding My Books?
Minding My Books doesn’t just connect software—we connect your construction team to smarter workflows and stronger financial insights. As certified QuickBooks experts and experienced Procore integration specialists, we ensure your accounting systems and project operations are fully aligned for success.
Here's what sets us apart:
Expert Consultation on Procore–QuickBooks Integration
We help you choose the right integration path—QuickBooks Desktop or QuickBooks Online—and advise on best practices to ensure your Procore accounting modules sync accurately with your QuickBooks setup.
Hands-On Setup and Seamless Data Mapping
From initial system configuration to advanced mapping of job costing, vendors, and subcontracts, we handle the technical details so you don’t have to.
Customized Training & Support for Your Team
We provide personalized onboarding and training to ensure your staff understands both the tools and the workflows. Whether you’re in accounting, project management, or procurement, we tailor our support to your team’s needs.
Ongoing Optimization and ROI-Focused Guidance
As your projects grow and evolve, so do your processes. We stay with you long-term to ensure the integration continues to support your goals—improving accuracy, minimizing manual entry, and maximizing your software investment.
Ready to Build Smarter? Let’s Get Started!
In today’s fast-paced construction industry, staying connected and financially organized isn’t optional—it’s essential. By integrating Procore with QuickBooks and partnering with Minding My Books, you get more than just software compatibility—you gain a strategic advantage. Let us help you simplify your workflows, reduce costly errors, and build with confidence.
Ready to streamline your construction operations?
Contact us now to streamline your workflow and start building better with Procore + QuickBooks!
